Home Advice & informationFlexible Working Sample letter to request flexible working

Sample letter to request flexible working

For the attention of [Line manager name]

[Date]

REQUEST FOR FLEXIBLE WORK

This is a request under section 80F Employment Rights Act 1996.

[I confirm I have at least 26 weeks of service] (note – there is no requirement to confirm your length of service but there’s no harm in doing so)

[I have not previously made a request under section 80F Employment Rights Act 1996.]

OR

[I have previously made a request under section 80F Employment Rights Act 1996 on [Date]]

My current working pattern is… (note – there is no requirement to explain your current working pattern but it seems sensible to do so)

I would like my new working pattern to be…

I think the effects the new pattern would have on the business would be…

I think these effects could be dealt with by…

[I am asking for this request in order to…] (note – while there is no requirement to do so, the ACAS guidance suggests that employees should state if their request is made in relation to the Equality Act. It may help an employer decide your application if they understand the reasons behind it.)

I would like the new working pattern to come into force on [date] [for 6 months] (note – the change is a permanent change to your terms and conditions unless agreed otherwise)

 

Signed ……………………………….

Name, Department

 

EXAMPLE

For the attention of Jane Smith

23 May 2017

REQUEST FOR FLEXIBLE WORK

This is a request under section 80F Employment Rights Act 1996.

I have previously made a request under section 80F Employment Rights Act 1996 on 5th May 2016.

My current working pattern is Monday to Thursday, 9am to 5 pm, with one hour’s lunch per day (28h).

I would like my new working pattern to be Monday to Friday, 9am to 3pm, with half an hour’s lunch each day (27.5h)

I would not be available between 3pm and 5pm to deal with client queries.

I think these effects could be dealt with by my colleagues dealing with queries from my clients at these times. 3-5pm is not a busy time and I have spoken to colleagues who have said they are happy to deal with my clients should they call. In addition I will be able to provide cover at lunchtime, which is busy, by taking a shorter lunch, and I will be available on Fridays when the office is currently understaffed.

I am asking for this request in order to care for my daughter. She starts primary school in September and this working pattern would allow me to drop her off and pick her up. I have already requested parental leave to cover the first month when she is on half days, so I would like the new working pattern to come into force on 1st September 2017.

 

Signed

Jim Moore

Jim Moore, Small Business Accounts

 

This advice applies in England, Wales and Scotland. If you live in another part of the UK, the law may differ. Please call our helpline on 0300 012 0312for more details

Watch our film to find out more about your right to request flexible working.

DonateReceive updates button

  • This field is for validation purposes and should be left unchanged.